This policy deals only with personal information handled by the Victoria Yoga Conference. Personal information is information about an identifiable individual, excluding business contact information. The following explains how the Victoria Yoga Conference handles personal information. The VYC reserves the right to change this policy and it may be updated periodically. These changes may affect the use of personal information. Accordingly, please check for changes regularly.
- PO Box 30247, Victoria, BC V8X 5E1
Any questions about the VYC’s handling of personal information should be directed to the Privacy Officer.
Purposes for Collection, Use and Disclosure of Personal Information
The purpose for which the VYC collects personal information will be identified at or before the time the information is collected. Personal information may be collected for such purposes as:• registering for Victoria Yoga Conference events; • purchasing products or services; and• processing and administering the above or other purposes as necessary.The VYC will not use personal information for any other purpose than identified at or before the time of collection.
The VYC may collect contact information in order to:
- personalise your experience and allow us to offer and deliver the type of content and product offerings in which you are most interested
- send out newsletters and other relevant information
- inform subscribers of upcoming VYC events
- to administer a contest, promotion, survey or other site feature
- to quickly process your transactions
- send out invoices and receipts to administer VYC business
This contact information is voluntarily provided by VYC community members. Members may, at any time, be taken off of VYC mailing lists at their request.The VYC may also promote various services and offers provided by their sponsors and vendors. Community members who chose to participate in these programs may refer directly to the privacy policies of the sponsoring companies. The VYC does not collect, use or retain any personal information from these partners.
Limits for Collecting, Using, Disclosing and Keeping Personal Information
The VYC does not collect, use or disclose personal information of individuals except when individuals give consent and provide the information on a voluntary basis. There may be occasions where more specific personal information is necessary for the VYC to proceed with a request for information, or provide a product or service; for example in cases of registration, merchandise purchase or feedback forms. In such cases, the VYC will describe the information required. In all such cases, the VYC limits the amount and type of information collected to only the personal information that is required to provide the individual with the requested information, product, or service. The VYC collects only information that is voluntarily provided by the individual and undertakes that such information will be kept strictly confidential.The VYC retains personal information only as long as is necessary to provide the individual with the requested product, service or information. For example, if personal information is given to register for an event, the personal information will only be used for this event and will then be deleted or destroyed. In some cases, however, legal reporting or retention requirements necessitate that the VYC retains information for a specific amount of time. In general, the VYC retains personal information for a period not longer than seven years, in secure storage.The VYC does not sell or trade any personal information with third parties. Any personal information that the VYC retains is kept in such a manner as to ensure its security and confidentiality at all times.
Safeguarding Personal Information
The VYC respects the privacy of its community, potential website visitors and internet users and will protect that privacy as vigorously as possible. Personal information is stored in electronic and physical files that are secure. Security measures include secure locks on filing cabinets, and using industry standard techniques such as firewalls, encryption, intrusion detection and restricted access to computers. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while the VYC strives to protect personal information, it cannot ensure or warrant the security of any information transmitted to it or received from it electronically. This is especially true for information transmitted via e-mail. The VYC has no way of protecting that information until it reaches it. Once a transmission is received, the VYC makes its best efforts to ensure its security on its servers. Internally, access to personal information is restricted to employees who need access to the information in order to do their jobs. These employees are limited in number, and are knowledgeable about and committed to our privacy policies.Accuracy of and Access to
Personal Information Collected
- Contact details
- Nature of the request, for example:
- view and/or edit information
- inquire regarding use and/or disclosureI
If an inquiry concerns a specific transaction, please indicate the date of the transaction, and provide a receipt number if applicable.The VYC will reply to requests in no later than thirty days after receipt of the request, or if it is not able to respond within this time period, a notice of extension will be sent.
The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out touch penalties for violations.
We collect your email address in order to:
- Send information, respond to inquiries, and/or other requests or questions
- Process orders and send information and updates pertaining to orders
- Send you additional information related to your product and/or service
- Market to our marketing list or continue to send emails to our clients after the original transaction has occurred.
To be in accordance with CAN-SPAM, we agree to the following:
- Not use false or misleading subjects or email addresses.
- Identify the message as an advertisement in some reasonable way.
- Include the physical address of our business or site headquarters.
- Monitor third-party email marketing services for compliance, if one is used.
- Honor opt-out/unsubscribe requests quickly.
- Allows users to unsubscribe by using the link at the bottom of each email.
If at any time you would like to unsubscribe from receiving future emails, you can follow the instructions at the bottom of each email or email us at firstname.lastname@example.org and we will promptly remove you from all correspondence.
Any questions or comments about the VYC’s handling of personal information should be directed to the Privacy Officer.
Use of the Victoria Yoga Conference Website
Information on This Website
Information which includes all facts, data and other information, collectively the “Information” in the pages of this website is of a general nature, is intended only for informational purposes, is subject to change without notice, and is not intended to be relied on by visitors as binding legal advice on any particular matter.Individual information provided to the Victoria Yoga Conference to gain access to any feature of this website will not be sold or made available to any third party.The VYC reserves the right to perform statistical analyses of aggregated user behavior and characteristics, in order to measure interest in and use of the various sections of its site so as to improve design and navigation and to gather information for marketing purposes. Only aggregated data from these analyses, not individual data, will be used for this purpose.
“Cookies” are not attached to the VYC website. A “cookie” is a piece of data that is stored on the hard drive of a computer that contains information about use of the website. Other Websites may contain “cookies” that accumulate information about website use, for example a record of the websites that an individual has visited.
Accuracy of the Information on This Website
The information is believed to be accurate, complete and current when posted, but the Victoria Yoga Conference cannot guarantee that it will remain accurate or complete or that it will be current at all times.The Victoria Yoga Conference is not responsible for direct, indirect, special or consequential damages, regardless of the cause, arising out the use of this website.
Accuracy of Information on Linked Websites
Through the links to other sites found on the Victoria Yoga Conference’s website, the user may enter domains that are beyond the boundaries of the VYC and, once there, the VYC is not responsible for the privacy practices or the content of these websites. The VYC has no control over the accuracy, completeness or relevance of the information on these sites and provides links to these sites solely for the information and convenience of visitors to our website.
Updated: October 18, 2017