Conference FAQ

When is the Victoria Yoga Conference?

The 2018 Annual Victoria Yoga Conference will be held February 9 to 11, 2018.

Our #1 Question – How do I print/email my schedule?

While sched (our schedule selection software) is awesome in many ways, people do expect some kind of confirmation to be emailed, or to hit a submit button.  Basically, there isn’t one – and there won’t be – it is built for people to view on their mobile devices for the most part.  See the image below…when you are logged in click on any of the yellow highlighted images on the right to add to your google calendar, print or email (to yourself or someone else).  While you are in there you can edit your schedule, if you like!

How do I get to Victoria?

Tourism Victoria has an awesome list of options on getting to our beautiful city.

Where is the Conference taking place?

The Conference is taking place at the University of Victoria. We will be located in the Cadboro Commons building, the Student Union building, McKinnon Gym and the First Peoples House. The Conference is happening during reading break so campus will be quiet.  Rooms for specific classes will be assigned and attendees will be emailed the week of February 6, 2018.  

Where do I go to pick up my registration package?

You will be emailed early the week of February 6, 2017 with full details.

What hotel should I stay at?

This year we have partnered with the Parkside Hotel which is located at 810 Humboldt Street in downtown Victoria, BC- the hotel is now fully booked.  We recommend checking out Airbnb and Expedia for local hotels and accommodation.

Getting to UVic?

If you choose to drive to UVic, we recommend that you park in Lot 5. Please click here to view parking prices and parking lot maps. There will be lots of parking as it is reading break for the students over this weekend.    If you choose you could bike or take public transit to the campus – UVic has all the information on their website.

We will have a shuttle that departs the Parkside Hotel at 7 am and returns from the University at 6:15 pm – if you will be taking this shuttle, please reserve your spot by emailing us at community@victoriayogaconference.com.

Can I sign up for single classes?

Single class passes may be available on the days of the Conference for classes that have space.  Sign up for our newsletter to be notified of all VYC news!

Can I pre-register for classes on Monday, February 13th?

Community classes happening on Monday, February 13th are first come first serve and entry is by donation. There is no pre-registration for these classes. Schedule for Monday to be announced soon!

There will also be a full day workshop “Trauma Informed Yoga & Mindfulness Skills for Yoga & Healthcare Professionals:  Tools for Resilience, Recovery and Mood Management” with Nicole Emily Marcia.  Registration is in advance for this workshop. Registration will be open soon!

Is the Wellness Market open to the public?

Yes the Wellness Market is free and open to the public on all three days of the Conference. Please view our exhibitors here.

Food and Beverage

We will offer complimentary water to all attendees.  In addition we have a tea station with teas from Earth’s Herbal and cold-pressed juices from Good Life Juice. You are encouraged to bring a refillable water bottle and/or travel mug to fill and take with you during workshops and events.   Lunches for Saturday, Sunday and Monday can be pre-ordered here and will be available for pick up at 11:30 am each day in the Wellness Market.  Vegan, Vegetarian, Gluten Free options are available.  You are also welcome to bring snacks and/or a bagged lunch.

It is Reading Break over the Conference so there will be limited food vendors open. The food vendors who are open are Halftime (Sandwich bar closed) 8:30am–2pm, Cap’s Bistro (Serving hot menu from Commons) 8:30am–6:30pm, BiblioCafé 9am–3pm.

What to Bring with You

In addition to any personal items you like to have with you, please ensure you bring:

  • Yoga Mat and any props for floor seating
  • Journal/Notebook and pen/pencil
  • Water Bottle
  • Layers of clothes (depending on what room you are in and the level of activity you are doing, you’ll want to be comfortable)
  • Cash or credit card for purchasing fabulous items in our market place from our vendors. There is ATM machines very close by.
Things to know before you arrive
  • The Victoria Yoga Conference is hosted in a scent free building. Please respect the comfort of others and enjoy a ‘scent free’ weekend.
  • No showers are available at the University of Victoria, you may be able to pay a drop in fee at the pool to use the showers there.
When you Arrive

There is no need to bring a printed ticket to the conference.  We will have your name on a registration list and give you the appropriate ticket or wristband for your level of registration.    Wristbands will be issued once and will need to be worn for the whole weekend in order to access classes and the marketplace.

Cancellation Policy

If you need to cancel for any reason you must notify us by Monday, January 1​8th, 201​7 for a refund. Tickets cancelled before December 31, 2016 will receive a refund less 25% of your purchased ticket price; tickets cancelled between January 1st and January 1​8, 2017 will receive a refund less 50% of your purchased ticket price. If you need to transfer your ticket to someone else, you must do so by January ​30, 2017 and there will be a $60 transfer processing fee.

Cancellations and transfer requests must be in writing by email to community@victoriayogaconference.com

After January 18, 2017, all tickets are non-refundable and non-transferable.  We cannot issue partial-refunds or support partial-ticket-swaps of any kind.

In the unlikely event that the conference is cancelled, we will refund all tickets. We will not, however, be able to refund flight, hotel, or other purchases people may make. All listed speakers are confirmed — however, sometimes life events such as sickness or death in the family prevent them from making it at the last minute.​

Questions?

If you have any questions, please email us at community@victoriayogaconference.com

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